Platform
Accounts payable, run by an AI team.
Capture, code, approve and pay, with ABN and GST checks on every invoice.
Overview
Accounts payable is the most manual, error-prone and fraud-exposed job in the books. dexIQ runs the whole flow: read the invoice, validate it, code it, route it for approval, and post it to your ledger, with a human approving before anything is paid.
The AP agent reads every line, header and total from the invoice, checks the ABN against the ABR and the GST arithmetic, catches duplicates, and codes to the right account from your history and rules.
Low-confidence or flagged invoices are held for a person to review, with the reason attached. Approved bills post straight through to Xero, and payment runs can be prepared as Australian ABA files, but dexIQ never releases a payment on its own.
What you get
- AI extraction of every line, header and total, no templates to maintain.
- ABN validation against the ABR and GST arithmetic on every invoice.
- Duplicate and supplier-anomaly detection before approval.
- GL coding learned from your history and your rules.
- Straight-through posting to Xero and ABA payment files, human-approved by default.
How it works
Watch the AP agents work an invoice.
Accounts payable is not one agent, it is a team. Each specialist handles a job, from reading the email to coding the bill, and a human approves before anything posts. Turn on autopilot and high-confidence bills post to Xero on their own, within your limits.
What makes accounts payable intelligent, not just automated
Traditional AP automation is template matching. You teach it where the total sits on a given supplier layout, and it works until the supplier changes their invoice. Anything unusual falls out to a person, and the exception pile is where the time goes.
dexIQ reads the document the way a person does. It understands what an invoice is, so a new supplier on a layout it has never seen is handled on day one, with no template to build. It then applies your rules: the coding you use, the approval thresholds you set, the suppliers you treat differently.
The difference shows up in the exception rate. Extraction stops being the hard part, and the only invoices that reach a human are the ones that genuinely need a decision.
Fraud, duplicates and the checks that run on every invoice
Accounts payable is the most fraud-exposed process in most businesses, and the two attacks that work are dull ones: a duplicate invoice paid twice, and a supplier whose bank details quietly changed. Both look ordinary on a busy day.
dexIQ runs the same checks on every bill, at volume, without getting tired at 4pm on the last day of the month.
- ABN validated against the Australian Business Register, with GST registration status checked.
- GST arithmetic recalculated, and unusual treatment flagged rather than assumed.
- Duplicate detection across invoice number, amount, date and supplier, including near-duplicates and resends.
- Bank detail changes on a known supplier flagged for verification before any payment run.
- Supplier anomalies surfaced: first-time payees, amounts well outside the usual range, round-number invoices.
- Approval thresholds enforced by amount, cost centre and supplier type.
An audit trail that stands up
AP records are subject to ATO review, and in a practice they are subject to your client asking what happened to a specific bill eight months ago. Both need the same thing: a complete, timestamped record.
Every action dexIQ takes is logged with the actor, the time, the confidence, and the reason. That includes the AI ones. When a bill was auto-coded, the log says what it was coded to and why. When a human overrode it, the log says who and when. The original document stays attached to the bill in Xero, so the evidence and the entry never separate.
- Immutable log of capture, extraction, coding, approval, rejection and posting.
- Original PDF attached to the Xero bill, not stored in a separate system.
- Reasons recorded on every held or flagged invoice.
- Data held in Australia.
Where dexIQ posts, and what it will not do
Approved bills post straight to Xero with the attachment, GST treatment and line detail intact. Payment runs can be prepared as Australian ABA files ready for your banking platform.
dexIQ does not release payments. It prepares them, and a person authorises them in the bank. That line does not move, whatever else is on autopilot.
Questions
Accounts Payable, answered.
What does AI accounts payable software actually do?
It reads supplier invoices as they arrive, extracts the header, totals and line detail, validates the supplier and the GST, codes the bill against your chart of accounts, routes it for approval and posts it to your ledger. dexIQ does all of that and holds anything uncertain for a person, with the reason attached.
How does dexIQ detect duplicate or fraudulent invoices?
Every invoice is checked against the ledger and against invoices already in flight, on invoice number, amount, date and supplier, so exact duplicates and resends are caught before approval. It also flags first-time payees, amounts outside a supplier normal range, and any change to a known supplier bank details, which is the most common payment redirection attack.
Is the audit trail good enough for an ATO review?
Every step is logged with actor, timestamp and reason, including the automated ones, and the original invoice document stays attached to the bill in Xero. You can show what was captured, what it was coded to, who approved it and when, for any bill.
Do we need to build templates for each supplier?
No. Extraction is AI-based rather than template-based, so a supplier invoice dexIQ has never seen is read correctly the first time, and a supplier changing their layout does not break anything.
Does dexIQ pay suppliers?
No. It prepares payment runs as ABA files for your banking platform, and a person authorises the payment in the bank. dexIQ never releases money on its own.
Do you work with businesses in Sydney and the rest of Australia?
Yes. dexIQ is built in Australia for Australian businesses and bookkeeping practices, with ABN and GST logic, ABA payment files and Australian data residency. We work with clients nationally, and the team behind dexIQ is Dexterous Group, based in Sydney.
More of the platform
Explore the rest of dexIQ.
Inbox Management
The front door: dexIQ reads and classifies every finance email the moment it arrives.
Accounts Receivable
Create customer invoices automatically and chase the payments, so you get paid faster.
Bank Reconciliation
Match transactions, clear the easy ones, and surface only the real exceptions.